We have a fantastic opportunity for a Administrator to join our AJ100 listed client in Bristol. Our client is an award-winning, employee-owned architectural and heritage consultancy practice with a strong commitment to quality. They have staff of approximately 250 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia. Together, they work on some of the finest buildings from meticulous heritage and conservation schemes to bold contemporary design.
This is an exciting opportunity to provide administration assistance to our clients Bristol Studio and be a part of a World Architecture Top 100 practice renowned for their excellence in architecture and heritage consultancy. This is an interesting and challenging role that would suit a confident, numerate and professional individual who enjoys using their initiative and who has a ‘can do’ working style.
What is your role:
- Lead Persons and Regional Studio Manager with keeping internal databases up to date using our internal project management software (Rapport).
- Support on implementing and maintaining business processes and procedures
- Office Management: Ordering stationary, coordinating maintenance and local office suppliers
- Maintaining local office health and safety records
- Be an integral part of the West Region Support Team, i.e.answering telephone calls, taking messages, managing visitors and deliveries where necessary as well as providing assistance to the wider architectural teams and operational groups within the company e.g Finance, Business Management
- Upload and distribute project information
- Communicate with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers, and other offices.
Requirements:
- Proven experience in Microsoft Office programmes (Word, Advanced Excel, Outlook, PowerPoint) – Intermediate/Advanced
- Willingness to learn and utilise new systems
- Good with numbers and mathematically competent
- Experience of dealing with people at all levels in person, on the telephone and by using electronic means
- Experience of meeting deadlines and working in a pressurised environment
- Excellent organisational skills and able to multitask
- Able to work proactively on own initiative and prioritise workload.
- Enthusiasm for developing work skills and job specific knowledge for self and team
- Attention to detail
- Able to turn hand to just about anything and must enjoy challenges
- Some knowledge of the architecture/construction industry (desirable)
