The Company:
Join a well-established art consultancy based in South West / West London. Known for creating exceptional art collections for luxury hospitality projects and private clients worldwide, this company collaborates with leading artists, interior designers, architects, and galleries to bring inspiring visions to life. As an Art Coordinator, you will play a key role in ensuring seamless project delivery while contributing to innovative, high-quality art collections. The firm is a friendly and collaborative group of eight, including two experienced Art Coordinators/Consultants already in place ready to grow their team.
Your Role at a Glance
As an Art Coordinator, you’ll play a pivotal role in crafting bespoke artwork collections, managing multiple projects, and ensuring seamless execution from concept to installation. Your ability to multitask, communicate clearly, and maintain meticulous attention to detail will be essential in delivering exceptional outcomes. This is a client-facing role where confidence is key—you’ll engage with clients and suppliers, connect with artists, and propose creative project ideas. Strong communication skills, a professional phone manner, and articulate presentation are a must.
Key Responsibilities
Project Support:
- Assist in the creation and development of artwork collections for international projects
- Collaborate with production teams to manage timelines, costs, and contracts.
- Attend site visits, meetings, and installation phases (UK and international).
- Oversee financial reporting, expenses, and project documentation
Art Research and Presentation:
- Conduct thorough research on artists, artworks, and project locations
- Record meeting notes during client interactions and project discussions.
- Create polished digital presentations for internal and client use
Procurement and Vendor Management:
- Manage purchase orders, liaise with artists and suppliers, and track budget
- Coordinate with accounts for payments and licensing agreements.
Team Collaboration:
- Work closely with Art Consultants, Project Managers, and the Creative Director.
- Provide administrative support to ensure smooth project execution.
Person Specification
Essential Skills:
- Proficiency in Microsoft Office (Excel at intermediate level), Adobe Creative Suite, and Google Workspace.
- Excellent organisational skills with the ability to manage multiple priorities.
- Strong communication skills, both written and verbal.
- A solid understanding of artists’ mediums and digital printing processes.
Desirable Skills:
- Basic knowledge of CAD or rendering software.
- Familiarity with interpreting architectural plans and elevations
- A driving license and proficiency in Keynote are a plus.
Personal Attributes:
- Self-motivated, adaptable, and eager to learn.
- Exceptionally detail-oriented and confident in liaising with clients and suppliers.
- A collaborative team player with a genuine enthusiasm for art and design.
What’s on Offer
- Be part of a close-knit team of creative professionals.
- Opportunity for personal and professional growth in a long-term, permanent role.
- Flexibility with one day of remote work per week after probation.
