Are you an enthusiastic, organized, and motivated individual with a passion for providing exceptional support? Our client, an award-winning Chartered Architectural and Interior Design practice, is currently seeking an experienced Personal Assistant / Executive Assistant to provide comprehensive assistance to the studios' three Partners.
With over 30 years of experience, the studio has grown to include more than 60 talented individuals who thrive on strong leadership, sound financial management, collaborative partnerships, and consistent performance. Additionally, they boast an excellent working environment, with genuine support in relation professional development as well as employee well-being.
Duties and responsibilities include:
- diary management
- travel arrangements
- day-to-day arrangements for both parties, including meetings, restaurant reservations and personal appointments
- answering and filtering calls and emails, liaising with clients and suppliers, welcoming visitors and being the first point of contact for both
- preparing pitch documents and portfolios in InDesign
- assisting in responding to requests for proposals/information (PQQs/EOIs, tenders, proposals, presentations)
- supporting the partner and the head of business development in identifying and researching relevant business opportunities
- coordinating meetings with potential clients and assisting with following up and tracking
- assisting the wider hospitality and commercial team with occasional tasks
- organising team outings
- being an intrinsic part of the practice’s‘ admin team’, covering and helping when and as needed
- liaising with the PR consultant, at the direction of the head of business development, and assisting in administrative duties for the PR team
- liaising with the head of social media and the team and offer support as needed
- assisting in the development of the business’s brand, while liaising with the relevant key people
- supporting the company’s website designer in updating projects and materials
- assisting in the creation of marketing materials and documents where necessary
The ideal candidate will possess:
- excellent organisational skills and the ability to coordinate multiple projects
- excellent verbal and written communication skills, well-spoken, courteous, and articulate
- collaborative ethos
- a passion for design, art, and the creative world
- command of Microsoft Office (Word, Excel) and Adobe InDesign
- the ability to act with discretion at all times
- intuition and the ability to free think and act with confidence
- flexibility and adaptability
- a positive and supportive attitude with a problem-solving mentality
Working Hours are 9:30 am to 6 pm, with the possibility of working one day from home.
