We have a fantastic opportunity for a Studio Coordinator / Receptionist to join our AJ100 listed client in Wolverhampton, Staffordshire. Our client is an award-winning practice with UK offices in London, Staffordshire and Birmingham, with others in Germany and China. This is a varied role and is a great opportunity for someone looking to work within a creative environment.
You will be the first point of contact for visitors, clients and staff and will need to ensure the smooth running of the space and be committed to maintaining an excellent first impression for all visitors of the practice.
You must have an excellent eye for detail, can-do attitude and show a high level of initiative as well as being confident with excellent communication skills.
The role:
- Helping to ensure the smooth day-to-day running of the office, managing all general office areas and front of house areas, maintaining a high standard of tidiness.
- Reception duties; including answering calls, forwarding messages and directing calls, greeting clients.
- Supporting the management with general administration.
- Assisting with updating HR documents/databases/IT/new starters.
- Supporting marketing director with marketing activities/administration/document preparation including attending internal and external marketing events.
- Preparing meetings, managing meeting room availability for the office, and setting up for meetings including arranging refreshments/lunches.
- Managing office supplies, equipment, stationery/cleaning materials.
- Managing the clients ¨Contacts¨ email inbox.
- Booking couriers and updating the courier tracker.
- Dairy management and booking traver/accommodations when necessary.
- Assisting others with the administration tasks
- Assisting the finance department with some general day-to-day monitoring including petty cash
- Health and safety testing weekly and monthly.
- Maintaining holiday chart and entitlement.
- Keeping kitchen area stocked and tidy.
- Scanning data entry and filling.
- Maintaining and updating company databases and InDesign documents (Team Tree, CV´s, project profiles).
Key skills & experience:
- Studio Coordinator/Reception experience would be preferred, ideally within a creative or design environment.
- Exceptional organization and time management skills with the ability to multitask.
- Excellent written and verbal communications skills.
- Interest in architecture and design desirable
- Eagerness to get stuck in and help wherever needed.
- Advanced Microsoft Office skills
- Proficiency with Adobe Suite desirable
