Due to their continued success and growth, this award-winning Interior Design & Innovation studio is seeking an experienced Studio Manager to join their offices in Central London on a part-time basis (4 days per week).
The company boasts a truly impressive portfolio, spanning some of London's most iconic hotel, restaurant, and bar designs. Reporting to the Directors, you will play a key role in managing and administering various aspects of the business including finance, resourcing, new business, HR, marketing and social media.
The role:
The role requires someone who is entrepreneurial, a multi-tasker with strong management skills who is also hands-on. Ambition, problem-solving and facilitating the creative process is a must.
A background in hospitality and/or the creative industries, a clear head for numbers, highly organised and strong multi-tasking skills will be essential. You will also be someone who enjoys acting on their own initiative and working closely with the directors, who can prioritise amongst the wide range of tasks, and is good at dealing with people and creating a culture within a busy, young studio. The role requires excellent communication, perfect level of English, organisational and social skills.
HR / Finance / General:
- keep confidential records and documents, holidays and sickness records
- updating consultant competency assessment forms and consultancy agreements when necessary
- organise staff training and appraisals
- issue contracts of employment
- ensure staff adhere to HR policies and H&S protocols
- update overall studio policies alongside Partners and our external HR company
- run weekly planning meetings, minute and report on staff resource and utilisation for the following week
- recruitment and onboarding, including short-term freelance and contract hire (UK, EU, US and international)
- agree strategy with partners for CPD’s and staff training
- agree strategy with partners for studio trips (local and international)
- work with the IT manager to help manage and maintain the IT infrastructure
- manage and negotiate all studio contracts (phone lines, alarm, electricity, mobiles, etc.)
Studio Maintenance:
- arrange repairs and maintenance as necessary
- liaise with external suppliers (cleaners, electricians, building management, etc.)
- monitor external suppliers, and take action in the event of poor performance
- be the first point of contact for all internal and external enquiries and issues
- deal with all post and paper correspondence
- ensure timely maintenance of coffee machine, photocopier and other studio equipment
Marketing and Social Media:
- work with the partners in updating Instagram, website and blog
- creating and compiling credential presentations and pitch documents using InDesign
- arrange project photography
- liaising with PR consultants
Social:
- alongside senior management team, budget for and plan social events, birthdays, annual Christmas parties, studio site visits etc.
Material samples:
- oversee and brief the studio team to ensure tidy management of the sample’s library
In return:
- Regular internal training and CPDs
- Bonus scheme
- 20 days holiday plus regular studio trips
