Latest Creative Support Jobs

My client is looking to hire a Senior Administrator at their Canterbury studio.  As the Senior Administrator, your role is to provide the key link between the Canterbury Technical Team and Leadership Team along with ensuring the studio works effectively and efficiently. The Senior Administrator role has a wide remit from knowing what’s going on with projects, including timelines, resourcing requirements, utilisation, targets, and margins along with excellent all-round understanding of facilities management and processes.

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The successful candidate needs to be diligent with a hands-on approach along with the ability to be adaptable and collaborative with excellent multi-tasking.

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This fantastic company, comprising of 280 people, is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity.

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Senior Administrator Role & Responsibilities:

• Facilities management of the office ensuring all Health & Safety and ISO standards are achieved and maintained.
• Support Lead Persons with fee and resource management ensuring project margins/profitability is met, using our internal project management software (Rapport).
• Support Leadership Team with monitoring employee utilisation, workload and studio financial stability.
• Booking meeting rooms, hosting guests, end to end meeting coordination.
• Front office duties, including meeting and greeting visitors and answering calls.
• Ensuring adequate stock of stationery, kitchen, and office supplies; managing confidential waste
• Arranging and managing local staff events, celebrations and employee recognition.
• Act as the ‘go to' person’ for all employee office needs.
• Providing new employees with induction and Health & Safety information‍

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Skills & Qualifications Required

• Previous experience in an Office Management role – ideally within Architecture, Design and or Construction sectors
• Proven problem-solving skills
• Professional demeanor
• Strong communication & attention to detail
• Exceptional organisational skills.
• Have a flexible approach and be able to prioritise
• Experience of working in a pressured environment with frequent interruptions.
• Enthusiasm for developing skills and knowledge
• Ability to work in a team locally, regionally and within the wider business
• Proficient in Office 365‍
  
  

Ignis Partners is happy to be working with one of the world's leading architecture and design firms. My client is looking to appoint an experienced BID Manager with a strategic outlook and flair for creativity, to join the London Studio’s Marketing team.  

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As BID Manager, your role is to become the creator of winning proposals, creating compelling messaging with beautiful graphics to create narratives that resonate with prospective clients.

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Ideal candidate will have 5 plus years of experience as a BID Manager and  come from a Architecture, Interior Design, Engineering or Construction background.

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Role Responsibilities:

• Create winning proposals with inspiring visuals
• Provide leadership to junior team members producing result orientated team
• Produce and implement BID Strategies that facilitate success
• Grow resourceful BID library and manage templates
• Have excellent communication skills both written, visual and verbal
• Carry out market research for opportunities and trends

Software knowledge and skills required:

• Adobe Creative Suite
• Microsoft Office in particular PowerPoint.

In return you will receive:

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A chance to leave your mark on some of the most exciting projects in the design world, professional support for your growth, great list of benefits and salary opportunities.

We are very happy to be working with an award winning architecture firm in London, renowned for their strong commitment to quality and innovative design.  

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The practice has over 250 employees and offices both in the UK and Internationally.  

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As the Office Manager and PA to the Lead Partner, you will be responsible for:

• Diary management and PA support to Lead Partner
• Facilitate the office ensuring Health and Safety and ISO standards are achieved and maintained
• Managing bookings for meeting rooms, guests and end to end meeting coordination
• Front office duties, including meeting and greeting visitors and answering calls
• Stock check of stationary, kitchen and office supplies
• Be the “go to person” in the office
• Welcome new starters with induction and H&S information

To be successful in this role as Office Manager / PA – you will need the following:

• Previous PA / Diary Management experience
• Previous Office Management experience
• Experience from other Architecture or Creative environment
• Proficient in Office 365
• Professional demeanour and excellent communication skills
• Highly organised and enthusiastic about Architecture, Design and Creative sector

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This is a wonderful opportunity, offering an exciting and varied role within a highly successful business with an excellent reputation both nationally and globally.

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‍What is your role:

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We are in search of a Studio Administrator to become a part of an acclaimed AJ100 firm. Your role will encompass comprehensive administrative assistance, which involves collaborating with others to create expressions of interest, pre-qualification questionnaires, and pitches. You'll also handle various general administrative duties and provide reception coverage when necessary.

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This is a busy and varied role. The successful candidate must be proactive and methodical, with the ability to work closely alongside others and to prioritise work to tight deadlines.

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You will be reporting to Directors, associate directors, associates and senior administrative support/bid coordinator.

Job purpose

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Provide full support to project teams under the direction of the team leader

Job description:

• assisting and supporting project teams in all project administration
• reviewing documents created by others to ensure spelling, grammar, layout, branding and formatting are correct
• printing and binding documents, reports, submissions etc.
• updating and maintaining project and contact information on the company’s database
• filing documents and emails in Newforma
• compiling expressions of interest, pre-qualification questionnaires and pitches in association with others
• organising travel arrangements for colleagues and logging information
• reception cover as required, answering all reception calls in a polite, professional, welcoming manner, transferring calls, taking message
• ordering office supplies and couriers as necessary
• assisting with arranging office functions and excursions

‍Skills and profile:

• in-depth knowledge of general office software, intranet, and administration systems
• knowledge of relevant presentation software (Affinity Publisher) and capability to learn new applications
• knowledge of and ability to operate typical extranet systems for uploading project information
• time management and organisational skills, ability to prioritise work and perform under pressure to tight deadlines
• ability to remain calm and helpful, giving support across all members of project teams
• professional and cooperative attitude, delivery, and telephone manner
• self-motivated with the ability to use initiative and work unsupervised, and switch quickly between tasks as workload demands
• excellent grasp of English language with the ability to check grammar and spelling
• ability to participate and become an active member of project teams
• understanding  of architecture and interior design and the sectors across which the practice operates

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Why work here:

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Distinguished as pioneers of employee ownership, the practice operates as a trust for the collective advantage of all members within the firm and notably profits are distributed among all employees annually. Acknowledged for their dedication to employee well-being, they were recently awarded the title of Architectural Employer of the Year.

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The practice organise weekly gatherings that unite the entire team to showcase ongoing projects, coupled with monthly practice briefings. Active participation in softball and five-a-side football matches against fellow London practices, complemented by regular yoga sessions and a lunchtime running club. Bi-monthly, the team hosts an in-house practice lunch prepared collectively by all staff members.

An exciting opportunity has come up for the position of Group Finance Manager at a renowned Architecture firm, recognised globally for it's award-winning designs.

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Reporting directly to the Chief Financial Officer, the Group Finance Manager will oversee the management of the Group Accounts Receivable and Payable team. The main responsibilities of this role involve maintaining precise financial records across the group's ledgers and ensuring a strong control framework is upheld.

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This top-ranking AJ100 listed practice is currently offering a 12-month fixed-term contract, with the possibility of a permanent position.

Key areas of responsibility

• Manage the month end processes to ensure all entries are processed in line with required timetable
• Review production reports for any financial adjustments required
• Prepare monthly financial information for CFO
• Prepare annual statutory accounts
• Manage external audit
• Manage accounts receivable and payable team and set targets to achieve goals set by CFO
• Review monthly payroll

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‍Skills required as Group Finance Manager

• Professionally qualified ACA or ACCA minimum
• Strong technical knowledge
• Knowledge of FRS and Group Consolidations
• Advanced Excel skills
• Knowledge of Sage 200 advantageous     

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This is a great opportunity for Assistant Office Manager / Studio Coordinator.  We are shortlisting talented and friendly Office / Studio Coordinators for young and ambitious Architecture firm in London.  The company specialises in luxury residential projects, overseeing the entire process from initial design to final execution.

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As the Assistant Office Manager / Studio Coordinator, you need to have strong organisational skills and display a enthusiasm and eagerness to contribute to the team's success. Assisting and learning as you go within a successful Architecture and Property firm.

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Ideal candidate will have minimum 6-12 month's administrative experience within a similar industry – creative sector!

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Key Responsibilities:

• Creating and sending pre-pitch and post-pitch correspondence
• Developing and overseeing company templates and stationery
• Managing contacts using a contacts database or Excel spreadsheets
• Handling email responses and inquiries
• Supporting client reporting tasks
• Conducting phone-based follow-ups with potential clients as necessary
• Managing suppliers by creating trade accounts.
• Helping with the production of marketing materials.
• Assisting with website upkeep and acquiring project materials.
• Maintaining and updating the company's CRM software and computer databases  

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Knowledge, Skills, and Experience

• Minimum 1-year relevant experience and degree qualified
• Strong knowledge of Excel
• Excellent communication skills and confidence in client interactions.
• Proficient in organisational and reporting skills. 

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