Latest Creative Support Jobs

This is a unique opportunity to join an international consultancy that is engaged in meaningful work that makes a tangible difference, particularly in the field of humanitarian efforts.

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As an Projects Administrator, you will be providing support to the Explosives Engineering Services team that are involved in a range of tasks relating to landmine and bomb detection and clearance, both in the UK and internationally.  

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In addition to exciting and meaningful work, there are great prospects for rapid progression and promotion which would also be reflected in a salary increase.

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Working 2 days from home and 3 days in the office, my client offer flexibility and flexible working hours.

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The role duties:

• Prepare and proof read reports and proposals
• Assist operations coordinator with logistics and project personnel
• Record and maintain equipment and documentation such as CV’s, qualification certificates and create personnel files
• Take care of travel arrangements for contractors and staff such as hotel bookings, flights and other relevant information and forms
• Update staff schedules and project information and prepare contract templates for review by project managers
• Provide Health and Safety office admin for the team and complete H&S audits for client and office provider (if necessary)
• Other ad hoc administrative duties

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‍About you:

• Have strong organisational skills with PA /Office Management / Secretarial background
• Excellent communication skills, both written and verbal
• Time management, able to prioritise workload accordingly
• Understanding of Project Administration is very important
• Solid understanding of Office 365 applications

Are you an enthusiastic, organized, and motivated individual with a passion for providing exceptional support? Our client, an award-winning Chartered Architectural and Interior Design practice, is currently seeking an experienced Personal Assistant / Executive Assistant to provide comprehensive assistance to the studios' three Partners.

With over 30 years of experience, the studio has grown to include more than 60 talented individuals who thrive on strong leadership, sound financial management, collaborative partnerships, and consistent performance. Additionally, they boast an excellent working environment, with genuine support in relation professional development as well as employee well-being.

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Duties and responsibilities include:

• diary management
• travel arrangements
• day-to-day arrangements for both parties, including meetings, restaurant reservations and personal appointments
• answering and filtering calls and emails, liaising with clients and suppliers, welcoming visitors and being the first point of contact for both
• preparing pitch documents and portfolios in InDesign
• assisting in responding to requests for proposals/information (PQQs/EOIs, tenders, proposals, presentations)
• supporting the partner and the head of business development in identifying and researching relevant business opportunities
• coordinating meetings with potential clients and assisting with following up and tracking
• assisting the wider hospitality and commercial team with occasional tasks
• organising team outings
• being an intrinsic part of the practice’s‘ admin team’, covering and helping when and as needed
• liaising with the PR consultant, at the direction of the head of business development, and assisting in administrative duties for the PR team
• liaising with the head of social media and the team and offer support as needed
• assisting in the development of the business’s brand, while liaising with the relevant key people
• supporting the company’s website designer in updating projects and materials
• assisting in the creation of marketing materials and documents where necessary

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The ideal candidate will possess:

• excellent organisational skills and the ability to coordinate multiple projects
• excellent verbal and written communication skills, well-spoken, courteous, and articulate
• collaborative ethos
• a passion for design, art, and the creative world
• command of Microsoft Office (Word, Excel) and Adobe InDesign
• the ability to act with discretion at all times
• intuition and the ability to free think and act with confidence
• flexibility and adaptability
• a positive and supportive attitude with a problem-solving mentality

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Working Hours are 9:30 am to 6 pm, with the possibility of working one day from home.

Are you a self-starter with a passion for human resources? This acclaimed, multi-disciplinary practice is seeking an HR Manager to join their dynamic and successful team.

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The practice is an industry leader, providing a cohesive suite of architecture, interior design, landscape architecture and visualisation services both in the UK and internationally. Much of their success has stemmed from their commitment to fostering a supportive and thriving work environment, as evidenced by multiple awards including AJ100 Employer of the Year as well as being consistently placed on The Sunday Times’ Best 100 Small Companies to Work For list.

Key Responsibilities:

• Advise and assist the Directors on HR best practices, policies, procedures, and employment legislation.
• Provide support and consultation on employee relations issues, managing them professionally and promptly alongside the Directors.
• Review and update HR policies, procedures,employee handbook, contracts, and intranet to align with evolving requirements.
• Oversee recruitment processes and ensure accurate updates to job descriptions and role matrices.
• Manage and distribute all HR correspondence effectively.
• Maintain comprehensive employee files, ensuring confidentiality and compliance.
• Supervise company inductions, work experience programs, and apprenticeship initiatives.
• Coordinate staff appraisals, staff circles, and associated outcomes.
• Oversee and coordinate training programs, including CPDs, technical, and management training.
• Support the BCorps Certification process and provide relevant people information for external surveys and client bids.
• Manage the sponsorship process for overseas workers.
• Lead Diversity and Inclusion and Well-being initiatives.

Qualifications, Experience, and Skills:

• Proven experience as an HR Manager at both strategic and operational levels.
• CIPD qualification is preferred.
• Excellent interpersonal skills with a talent for building and maintaining positive working relationships.
• Strong administrative abilities with impeccable organization and attention to detail.
• Adaptability and flexibility in a dynamic work environment.
• Proficient in Microsoft Office, HRIS, and Excel.
• Solid understanding of UK Employment Law.
• Up-to-date knowledge of diversity and inclusion and well-being best practices.

This is a great opportunity to join the Membership division of a globally recognised, member-based organisation based in Bracknell, Berkshire. The organisation plays a key role in the construction and sustainability sectors, offering a wide range of services to help companies improve the design, build and operation of buildings.

The Role

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You will play a key role in the retention and growth of the association’s members, which include UK and International consulting engineers, contractors, manufacturers and architects.

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‍Responsibilities

• Support the Membership Manager with membership recruitment and retention strategy to achieve the membership revenue targets.
• Conduct online research to find and assess potential new members.
• Simplify competitor analysis for targeted development activities.
• Call and follow up with leads to recruit new members successfully.
• Create customized recruitment proposals
• Attend and participate in trade shows/exhibitions to generate new business and gain industry insights
• Establish and maintain connections with members to encourage the use of membership services through different communication channels.
• Hold frequent meetings with members to find and cultivate cross-sales possibilities, such as sponsorship.
• Assist the Membership Manager with organizing digital events to engage members on a regular basis.
• Take part in the yearly renewals’ procedure, guaranteeing precise and effective collection
• Collect feedback and ideas from members to improve the membership package with new offerings.  

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Qualifications

• Consultative selling and business development skills (essential).
• Experienced in corporate membership environment (desirable).
• Knowledge of the built environment (desirable).
• Proven commercial acumen.
• Excellent communication skills, both written and spoken.
• Presentation skills.

Benefits

• Pension Scheme
• Life Assurance 4x Annual Salary
• 26 Annual Holidays + Bank Holidays
• Employee discount voucher benefit portal
• Company Sick Pay
• Compassionate Leave
• Ride to Work Scheme
• Bounty Scheme (referral program)
• Christmas Shutdown period
• Free car park
• Electrical Vehicle Charging
• Employee well-being: Employee Assistance Programme 24/7 ‍‍

The practice is based in North West London offering big open plan working space for 20 plus talented Architects and Designers.  The owner has won Architect of the Year 2022 and the practice has been short listed for many awards.

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The current Practice Manger is leaving to pursue other interests and the practice is now actively looking for experienced Practice Manager / Office Manager to take over from already existing procedures and take ownership of the day to day running of the studio.

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The role oversees the below key main areas:

• Running and managing day to day general office
• Administration including PA duties to the owner
• HR, including recruitment, on boarding and coordination of staff

Ideal candidate:

• Will have background and knowledge of the Creative Sector (Architecture, Interiors, Graphic Design, D&B)
• Minimum 5 years experience working as a Practice Manager / Studio Manager
• Have excellent organisational skills as sometimes it gets crazy
• Strong attention to detail and positive disposition    

This is a full time onsite position.

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Salary guide for this is between £40-55K

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An exciting opportunity has arisen for an Assistant Management Accountant to join an International Architecture Practice in Winchester. The company boasts a friendly and professional team of over 200 employees, with 40 talented team members based in the Winchester office. As a member of this team, you'll benefit from the office's close-knit and supportive culture, while also having the chance to collaborate closely with senior colleagues.

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What's more, this role offers exposure to the company's international network, giving you the opportunity to work and liaise with colleagues from offices across Europe and Latin America. This is an excellent chance to broaden your professional horizons and gain valuable experience in a dynamic and fast-paced environment.

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The Role

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You will be supporting the Financial Controller as well as working alongside the other members of the finance department. You will be responsible for a variety of tasks, including issuing monthly sales invoices and assisting in the production of timely and accurate management accounts for reporting to the board.

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In addition, the company offer generous hybrid working where you can work up to 3 days per week from home.

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Job Responsibilities

• Assisting in the production of accurate monthly management accounts for both UK companies, and the Irish company.
• Completion of key monthly balance sheet reconciliations across the three entities.
• Posting of journals including accruals, prepayments & deferred income.
• Assisting with the calculation and updating of group-wide staff grade rates and charge out rates.
• Assist in the annual forecast and budget setting process.
• Assisting with the external audit process, working with the Financial Controller to provide company auditors with the information required.
• Assist in the production of cost reports to non-finance budget holders and shareholders.
• Supplying cover to the rest of the finance department when necessary.
• Month-end meeting with Financial Controller & CFO.    

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Ideal candidate skills

• Working towards AAT / ACCA / CIMA
• Experience of assisting in the production of Management Accounts
• Good Microsoft Excel skills – Minimum pivot table and look ups
• Confident verbal and written communication skills
• Good team working skills and a positive, pro-active attitude
• Ability to plan, prioritise and organise own workload with established timescales      

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