Wonderful and highly successful Architecture firm specialising in Heritage projects is looking to appoint a talented Admin Assistant to join their studio in Bristol.

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The role is varied and assists the studio and the established team that is currently working on a diverse range of Architecture, Masterplanning and Heritage projects.

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To be successful in this role, you need to have attention to detail, be flexible with a can do attitude and willingness to learn and develop your skills set.

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Main duties include:

• Have minimum 6 months Admin experience
• Supporting the current and implementing business process and procedures
• Ordering stationary, coordinating maintenance and liaising with local office suppliers
• Maintaining local office health and safety records
• Supporting the West Region by answering telephone calls, taking messages, managing visitors and deliveries where necessary as well as providing assistance to the wider architectural teams and operational groups within the company (e.g. finance, business management)
• Managing project information, uploading and distribution
• Need to have strong communication skills as you will communicate with people at all levels including clients and consultants

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This would suit someone with experience in MS Office programmes, willingness to learn new systems, good with numbers and experienced in dealing with people at all levels. Ideally come from Architecture, Construction or Interiors background.

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In return the client offers great benefits including agile and flexible working (3 days in the office, 2 days work from home), bonus scheme and many more benefits providing strong culture of growth including training and development.

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We have a fantastic opportunity for a Practice Manager for an amazing award-winning, AJ100 listed architectural firm in Manchester, UK. They are an international architectural, masterplanning and interior design practice, creating buildings, experiences and spaces that resonate.

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We are seeking to fill the key role of practice manager who has a responsibility, under the director, for leading the administration side of the practice. This includes general practice management, marketing and PR, premises management, project, and administrative support.

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 The role is varied,and tasks include:

• Practice management of all office systems and protocols.
• Updating practice policies and records.
• Practice management of all office systems and protocols.
• Marketing, new business and publicity: promoting the practice via social media.
• Updating company website and promotional documents, liaising with the press.
• Researching new OJEU notices through tender portals.
• Generating PQQ/ITT submissions, awards and helping with presentations.
• Premises management: ordering supplies when needed, liaison with landlord, suppliers, and IT consultants.
• Administration support: meeting and greeting, answering the phone, dealing with enquiries /deliveries, travel bookings, general office organisation and staff events.
• HR: knowledge of visa and immigration procedures, updating annual leave and staff records, recruitment and general knowledge of employment and data protection laws.
• Knowledge of document control systems.
• Team player

Required:

• 4-8 years’ experience in practice management
• Architectural practice background preferred
• InDesign/Word/Excel software skills
• Communication and people management at senior level
• Detail orientated and good judgement of client requirements‍
  

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Wonderful opportunity for talented Head of Finance /Financial Controller to manage practice finance and assist with overall smooth running of the office, assisting the Managing Director in these matters.  Manage the finance team, their workload and output.  Produce timely, accurate and relevant financial reports.  Maintain the project costing programme and ensure that information is accurate and up to date.

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The Company

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Award winning AJ100 listed Architecture firm with 150 people and £10m turnover based in North London.

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Overall Responsibilities include:

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Report and financial arrangements report directly to the board on all matters of practice and project finance.

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Areas covered

• Accounts and financial management
• Management Accounts
• Payroll
• Bank
• Insurances
• Fee recovery and claims
• Shareholder
• Company Pension
• Business planning
• Property Finance     

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Key Activities and tasks include both Non-project responsibilities, Project related responsibilities and other duties such as supervision of finance team, financial report presentations, liaising with external finance bodies, and collation of information to assist in the production of bids and tender submissions as required.

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We have a fantastic opportunity for a Communications Manager to join an award winning architecture and design studio.

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Their interdisciplinary practice comprises 80+ architects, designers and researchers with a shared passion for materials, form, technology and craft, working together to test and develop new approaches to design, across all scales and typologies, urban and rural.

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With a range of architectural, interior and furniture projects coming to completion, they have an exciting opportunity for an experienced and well-connected communications manager to promote the projects whilst helping articulate and share the studio values with a wider audience.

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About you:

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The successful candidate will be experienced in a similar role (at least five years’ post-university), have excellent written communication skills and a talent for expressing architectural and design concepts in the written word. It is highly desirable that the communications manager should also have a great eye and be adept at design storytelling in visual form.

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The communications manager will be responsible for expanding relationships with key journals and writers, managing press campaigns and press releases, website content, collating and editing thought leadership and research pieces, award entries and generally promoting awareness of the studio and the projects. The communications manager also feeds into the bidding and pitching process, however, this is not a new business role.

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The communications manager will report to the studio director in charge of communications and the founding director. The role will also work closely with the director team, the business development team, the senior management team and project leaders.

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Required skills and experience:

• Exceptional writing and editing skills
• Attention to detail and a sense of curiosity
• Globally aware and well read with an understanding of current and future influences on architecture and design
• A working knowledge of InDesign and Photoshop is essential. Graphic design / layout skills in addition to written communication skills is a highly desirable added extra
• Experienced with social media channels, website content management and associated analytics
• This role would suit someone with proven experience in a similar role within the architectural industry, or someone coming from architectural PR or journalism.
  
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Our Client Offers

• Annual profit share scheme
• TOIL policy
• Membership of the RIBA pension scheme
• Training and development opportunities
• Studio outings and social events
• Access to CPDs and internal talks
• Health and well-being initiatives
• Cycle to work scheme, weekly organic fruit delivery, various in-house workshops and activities
  

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Our client is currently designing projects across three continents and has buildings under construction in the UK, The Netherlands, Italy, Kuwait, Saudi Arabia, India,Singapore and Japan. Some of their fantastic projects include, 22 Bishopsgate,Sky Central and Bankside Yards in London, Tree House and The Edge in Amsterdam and Corso Como Place in Milan.

My client is looking for an experienced Bid Assistant for their London studio, to support the BID Manager on new business for both UK and Internationally.

The Role Requirements:

• Experience of preparing and coordinating bid submissions (minimum 3 years)
• An understanding of the design and procurement process and a knowledge of contractual matters would bean advantage.
• Background in architecture,construction, or creative sector experience required.
• Is self-disciplined, entrepreneurial,and confident in a creative environment, who can work independently as well as part of a team.
• Excellent communication and organisation skills, as well as a talent for writing concisely and clearly.
• Excellent attention to detail and a thorough approach.
• Keen to learn with a flexible attitude, able to work effectively under the pressure and to meet deadlines.
• Has strong organisational,administrative and document production skills
• Good knowledge of MS Word,Excel, Adobe Acrobat, Photoshop and InDesign.

This is a full-time permanent position with benefits, based in London studio.  All candidates should be eligible to work in the UK.

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This is a wonderful opportunity to work for long term established, award winning and highly regarded Architecture practice in London. 

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The practice has reputation for producing Architecture projects with the end user in mind and have great retention when it comes to internal staff and team members. The practice has roughly 180 people in London and Manchester Studios.

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The role:

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To manage practice finance and assist with the overall smooth running of the office, assisting the Managing Director in these matters.  Manage the finance team, their workload and output.  Produce timely, accurate and relevant financial reports.  Maintain the project costing programme and ensure that information is accurate and up to date.

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‍This role would suit someone who is familiar with Architecture and Construction Industry.

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Overall responsibilities:

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Report directly to the board on all matters of practice and project finance.

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Accounts and financial management:

• Monthly and quarterly reporting and accounting as per regulatory legal requirements including taxation, dividends, annual report and accounts
• Maintaining relationship with company accountant
• Advise on changes in company legislation, tax, pensions etc

Management accounts

• Business and financial strategy and planning, regular monitoring, management and reporting including development of policies, systems and personnel involved.
• Understanding of use and implementation of Union Square management software
• Cash, billings, earnings and credit control

Further areas of Responsibilities include, Payroll, Banking, Insurances,Shareholders, Company Pension, Business Planning and Property Finance.

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Qualifications Required:

• Qualified ACCA, CIMA or equivalent with minimum 3 years Post Qualified Experience

Skills needed for the job

• Sound knowledge of SAGE 50
• Knowledge of Union Square software an advantage

The Client:

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AJ100 listed practice working on impressive private and public large scales projects in the UK and overseas.

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Their open plan beautiful office, based in London provides a talented team of 200 employees from a variety of cultures an extraordinary environment that encourages staff to come together and grow with transparency and trust.

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They are a non-hierarchical, collaborative, multi-disciplinary practice with the culture of a young start-up.

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Summary of Role:

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Ignis Partners are currently working to find an efficient and passionate HR Assistant to support the well-established central London practice.

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You will ideally have a background with experience working in built environments such as Architecture, Construction or Interior firms giving you industry understanding.

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You are expected to ensure smooth running of the daily operations of HR team and wider team assisting with recruitment and on-boarding of new starters. Part of your role is assisting with payroll processes, arranging meetings and maintaining calendars, using HR databases to review, input and keep track of employee information and attending and supporting internal working groups.

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Ideal Candidate:

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The ideal candidate for this position would be articulate with a confident demeanor, have a keen eye for detail and be able to build relationships and gain trust quickly. You would also be able to demonstrate a sensible and sensitive approach to confidential matters.

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Requirements:

• Degree in Human Resources or relevant fields
• CIPD training / qualifications
• General knowledge of employment laws and practices
• Effective oral and written communication skills
• Great interpersonal skills
• Ability to work well under pressure and to tight deadlines
• A creative thinker and problem solver
• Excellent organisational skills and good multi-tasking ability
• Having previously worked in the architecture, construction or building industry

A small and friendly Architecture Studio is looking for like minded Studio Administrator / PA.  They are offering a varied role and an opportunity to grow within the organisation as you become an integral part of the team.

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You will be the first point of contact for clients and guests creating a good impression and setting the tone for the studio.  Supporting the Architecture team on a daily basis, you will also helping prepare bids submissions and update and maintain company policies.

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Your role will be as broad as you can imagine, including - but not limited to:

• Looking after the day to day running of the Cambridge studio - team of 12 
• Acting as the first point of contact when visitors arrive including looking after Reception area 
• Limited PA duties to 2 Directors
• Ad hoc administration assistance to project leads 
• Being point of contact to contractors and suppliers 
• HR related tasks such as keeping track of holiday bookings, support the on-boarding of new staff into the studio, booking interviews and job advertising;
• Getting involved in the fun stuff such as coordinating events for the studio including client visits and lunches, staff events such as summer and Christmas parties;       
• Arranging meetings, greeting guests and booking and preparing meeting spaces
• Maintaining and updating company policies and guidance;
• Maintaining and updating project contacts, calendars, library and filing;
• Maintaining and updating tender portals;
• Managing the legal cover documents e.g. insurance, ICO;
• Assisting with bid submissions; and
• Assisting with printing and issuing of documents.

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This is a perfect opportunity for someone who is always looking at ways to improve current systems and processes.

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Competencies, skills and experience:

• Minimum 2-3 years within the same type of role from Architecture, Interiors or construction sectors (can suit a Part 1 or Part 2 Assistant wanting to take on more administrative position within Architecture)
• Must have some previous office administration and PA experience  
• Excellent attention to detail and time management skills;
• Fluency in MS Office (Excel, Word);
• Proficient in InDesign would be advantageous
• Outgoing, friendly personality and team player with a can do attitude

A small and friendly Architecture Studio is looking for like minded Studio Administrator / PA.  They are offering a varied role and an opportunity to grow within the organisation as you become an integral part of the team.

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You will be the first point of contact for clients and guests creating a good impression and setting the tone for the studio.  Supporting the Architecture team on a daily basis, you will also helping prepare bids submissions and update and maintain company policies.

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Your role will be as broad as you can imagine, including - but not limited to:

• Looking after the day to day running of the London studio - team of 12 
• Acting as the first point of contact when visitors arrive including looking after Reception area 
• Limited PA duties to 2 Directors
• Ad hoc administration assistance to project leads 
• Being point of contact to contractors and suppliers 
• HR related tasks such as keeping track of holiday bookings, support the on-boarding of new staff into the studio, booking interviews and job advertising;
• Getting involved in the fun stuff such as coordinating events for the studio including client visits and lunches, staff events such as summer and Christmas parties;       
• Arranging meetings, greeting guests and booking and preparing meeting spaces
• Maintaining and updating company policies and guidance;
• Maintaining and updating project contacts, calendars, library and filing;
• Maintaining and updating tender portals;
• Managing the legal cover documents e.g. insurance, ICO;
• Assisting with bid submissions; and
• Assisting with printing and issuing of documents.

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This is a perfect opportunity for someone who is always looking at ways to improve current systems and processes.

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Competencies, skills and experience:

• Minimum 2-3 years within the same type of role from Architecture, Interiors or construction sectors (can suit a Part 1 or Part 2 Assistant wanting to take on more administrative position within Architecture)
• Must have some previous office administration and PA experience  
• Excellent attention to detail and time management skills;
• Fluency in MS Office (Excel, Word);
• Proficient in InDesign would be advantageous
• Outgoing, friendly personality and team player with a can do attitude