Wonderful opportunity for Accounts Payable / Finance Assistant to be part of small team, as part of big company.

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My client is a large Architecture practice with offices in UK, Europe and South America. They have a requirement for an enthusiastic and proactive Finance Administrator to join a growing international architectural practice, based in the centre of Winchester.  

The Role

• Accurately process purchase invoices.
• Maintain supplier accounts, details and reconcile the supplier statements.
• Credit card & Expenses processing of receipts and reconciliation.
• Creation of fortnightly payment runs.
• Assist to resolve queries raised by key internal and external stakeholders.
• Supplying cover to other areas of the finance department.
• Month-end meeting with Financial Controller & CFO.
• Carry out any other tasks as directed by the CFO or Financial Controller.       

Your skills and experience

• Studying or qualifications in early stages of AAT / ACCA / CIMA is advantageous
• Strong attention to detail.
• Previous experience in similar role and industry (architecture, real estate, construction, engineering, consultancy)
• Good Microsoft Excel skills.
• Confident verbal and written communication skills.
• Good team working skills and a positive, pro-active attitude.
• Ability to plan,prioritise and organise own workload with established timescales.

Our AJ100 listed client is searching for a IT Support Engineer for their practice in London. In this role you will provide first and second line IT support services, acting as the first point of contact for all IT needs across the Practice.

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As architects, landscape architects and urban designers, they create award winning buildings, living landscapes and thriving urban spaces, using inventive design to solve real life challenges. Putting people at the heart of there work, each of the projects is different but the driving force behind every one is the desire to create an environment that is beautiful, sustainable and functional.

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Key responsibilities:

• First point of contact for IT assistance across the Practice
• Support and deliver technical IT solutions
• Ensure all tasks adhere to defined processes, company principlesand industry best practice
• Develop successful relationships within the Practice and withthird parties
• Own tasks from request until a satisfactory resolution has beenmet
• Identify opportunities for improvements to IT services, processes,and procedures.
• Manage the addition and removal of staff accounts and associatedhardware
• Provide training in software and hardware
• Carry out IT inductions for new staff
• Assist Head of IT and third-party partners out of hours whennecessary
• Ad hoc duties as required

Skills and experience:

• Previous IT support experience, working in a creative environment,preferably architectural. Minimum 2 years required

Required knowledge of:

• Microsoft Office / 365
• Active Directory / Group Policy management
• Networking including TCP/IP, DNS, DHCP, WAN, LAN
• Storage systems and virtualisation vmWare and hyper-V
• MDM device management experience
• Meeting room setup and management
• Knowledge for VPN technologies
• Experience of imaging PC’s
• Backup technologies – Veeam
• Autodesk Revit / Autocad
• Adobe Creative Cloud
• SketchUp
• Enscape

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Preferred knowledge of:

• Newforma, Union Square, Mimecast, Open Asset

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Qualifications required

• ITIL Foundation
• Degree or equivalent in Computer Science or related field

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Personal attributes:

• Ability to prioritise and work to deadlines
• Excellent verbal and written communication skills
• A logical approach to problem solving and diagnostics
• Attention to detail
• Customer focused and approachable

We have a fantastic opportunity for an Administrator to join our AJ100 listed client in Bristol. Our client is an award-winning, employee-owned architectural and heritage consultancy practice with a strong commitment to quality.

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They have staff of approximately 250 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia. Together, they work on some of the finest buildings from meticulous heritage and conservation schemes to bold contemporary design.

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This is an exciting opportunity to provide administration assistance to our clients Bristol studio and be a part of a World Architecture Top 100 practice renowned for their excellence in architecture and heritage consultancy. This is an interesting and challenging role that would suit a confident, numerate and professional individual who enjoys using their initiative and who has a ‘can do’ working style.

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The role:

• Be an integral part of the Support Team by ensuring the Bristol studio operates efficiently. i.e. answering telephone calls, taking messages, managing visitors, meetings and deliveries.
• Office Management: Ordering equipment and stationery, coordinating maintenance and local office suppliers.
• Assisting the wider architectural team with production of reports and documents along with uploading and distribution of project information.
• Maintaining quality assurance procedures and adhering to company policies.
• Communicating with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers, and other offices.

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The chosen candidate must:

• Proven experience in Microsoft Office programmes (Word, Excel, Outlook, PowerPoint) – Intermediate/Advanced.
• Enthusiasm for developing work skills and job specific knowledge for self and team.
• Willingness to learn and utilise new systems.
• Experience of meeting deadlines and working in a pressurised environment.
• Very high standards of accuracy and presentation.
• Excellent organisational skills and able to multi-task.
• Excellent communication skills both verbal and written.
• Co-operative and collaborative team member.
• Able to work proactively on own initiative and prioritise workload.
• Attention to detail.
• Able to turn hand to just about anything and must enjoy challenges.

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This is a great opportunity to work for a global property developer. Reporting to the Financial Controller, the Finance Assistant will support and be responsible for all aspects of Accounts Payable and Receivable, helping to oversee and mange individual accounts and assisting the Financial Controller in processing various account transactions.  

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The firm is ambitious and in return hires ambitious people to grow with the business and their careers.  Our client offers a vibrant working environment, competitive salary and benefits, including professional development and career progression.

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The day to day duties:

• Oversee and manage all supplier and tenant accounts
• Processing Purchase and Sales invoices on Dynamics
• Ensure payments are made on time
• Record and administer use of company credit cards
• Ensure bank transaction postings are kept up to date
• Assist the Financial Controller in creating financial reports on a regular basis
• Adhere to the company's or organization’s financial policies and procedures
• Answers question and provide assistance to stakeholders, customers, and clients as needed
• Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives
• Suggest changes or improvements to increase accuracy, efficiency, and cost reductions
• Provide administrative support and undertaking clerical tasks  
• Work with spreadsheets, sales and purchase ledgers and journals, calculate and check to make sure payments, amounts and records are correct
• Maintain and review inter-company balances to ensure they are reconciled
• Prepare VAT returns for review
• Credit control and chasing debt
• Establish and maintain computerized databases of the organization’s service providers, contacts and other relevant information when required
• In agreement with the line manager, establish and maintain filing systems as appropriate
• Undertake any training and professional development as and when required

Ideal Candidate:

• Hold relevant accounting qualifications
• Have previous Construction, Developer or Architecture firm background
• Excellent numeracy skills and attention to detail
• Excellent verbal and written communication skills
• Knowledge of the MS Office suite, in particular Excel
• Experience in maintaining Excel spreadsheets
• Keen and willing to learn
• Ability to work within a dynamic team environment

Genuine opportunity to work for a highly successful commercial interior fit out company in Berkshire.

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This role would suit someone with a passion for graphic design combined with an interest in commercial office fit out.  This role needs you to communicate certain project ideas in a visual way - both visual and textual.

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Your role involves developing concept, graphics and layouts, including developing visual assets to support project bids and marketing campaigns.

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My client will also consider candidates from BID Coordinator / BID Manager background.

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Role requirements

• Strong knowledge of Photoshop, Illustrator, InDesign and After Effects
• Previous experience from interior fit out, d&b, architecture, construction or contractor background
• Strong communication skills understanding the importance of visual communication
• Previous experience with web design, AI, video creating and interactive pdf’s would be advantageous

In return my client offers good salary band which depends on experience, good list of benefits and hybrid working opportunity.

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We have a fantastic opportunity for a Administrator to join our AJ100 listed client in Bristol. Our client is an award-winning, employee-owned architectural and heritage consultancy practice with a strong commitment to quality. They have staff of approximately 250 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia. Together, they work on some of the finest buildings from meticulous heritage and conservation schemes to bold contemporary design.

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This is an exciting opportunity to provide administration assistance to our clients Bristol Studio and be a part of a World Architecture Top 100 practice renowned for their excellence in architecture and heritage consultancy. This is an interesting and challenging role that would suit a confident, numerate and professional individual who enjoys using their initiative and who has a ‘can do’ working style.

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What is your role:

• Lead Persons and Regional Studio Manager with keeping internal databases up to date using our internal project management software (Rapport).
• Support on implementing and maintaining business processes and procedures
• Office Management: Ordering stationary, coordinating maintenance and local office suppliers
• Maintaining local office health and safety records
• Be an integral part of the West Region Support Team, i.e.answering telephone calls, taking messages, managing visitors and deliveries where necessary as well as providing assistance to the wider architectural teams and operational groups within the company e.g Finance, Business Management
• Upload and distribute project information
• Communicate with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers, and other offices.‍
  

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Requirements:

• Proven experience in Microsoft Office programmes (Word, Advanced Excel, Outlook, PowerPoint) – Intermediate/Advanced
• Willingness to learn and utilise new systems
• Good with numbers and mathematically competent
• Experience of dealing with people at all levels in person, on the telephone and by using electronic means
• Experience of meeting deadlines and working in a pressurised environment
• Excellent organisational skills and able to multitask
• Able to work proactively on own initiative and prioritise workload.
• Enthusiasm for developing work skills and job specific knowledge for self and team
• Attention to detail
• Able to turn hand to just about anything and must enjoy challenges
• Some knowledge of the architecture/construction industry (desirable)

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Our client has 70 years experience in instruments, research, and consultancy organization. They provide specialist services in construction and building services. They not only deal with basic engineering issues, but also build on those because of the research they do. They work on climate change and energy efficiency in its utmost sophisticated form as well as its basic form, doing such things as air-tightness testing, which makes them very sophisticated and diverse in what they do. Our client has accreditation, membership, and affiliations of many bodies, showing commitment to best practice and being a qualified provider for many services.

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Your role:

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This is an ideal role for a candidate who wants to pursue a career in HR and would like to start in an environment in which they can learn a wide range of fundamental skills, train for a qualification, and work for an organisation which is at the forefront of the drive for improved building quality and net zero carbon. Reporting to the Junior HR Business Partner, your role will be to assist and contribute to the day to day running of the HR department and assisting all levels of staff with HR queries.

Your role will include, but not be limited to:

• Maintain HR in-house personnel database and analytics
• Contribute to the implementation of HR projects, policies, and practices
• Contribute to the maintenance of Organizational GDPR compliance
• Contribute to the Performance Management Process by actively ensuring completion of probationary, instigating Performance Improvement Plans, taking the new recruits through 30-60-90 HR Meetings, ensuring timely appraisal implementation at organisational levels etc.
• Assist with the end-end cycle of recruitment, on-boarding, and induction processes in accordance with the company policies and industry best practices
• Assist with end-end cycle of Employee Relations and case work e.g. capability procedure, disciplinary, grievance etc.
• Assist with end-end cycle of separation/exit process for the assigned cases
• Represent HR on various platforms, as and when required
• Build an effective working relationship with all levels of staff, provide guidance/advice on a range of HR policies and HR-related issues to support understanding and ensuring effective communication

To be successful in this role you will possess the following Experience, Skills and Knowledge: ‍

• Sound working knowledge of employment law and relevant legislation (Data Protection Act 2018, Equality Act 2010, Working Time Regulations 1998 etc.)
• Good working knowledge of QA standards
• Good theoretical and experiential knowledge of GDPR
• Excellent IT skills (Microsoft office)
• Attention to detail, professional telephone manner and the ability to multitask and time manage are essential

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This is a superb opportunity to join a leading international developer. The company is the recipient of multiple awards and boasts an excellent reputation in the development and delivery of large-scale regeneration and residential projects. They offer a vibrant working environment with excellent prospects for career progression.

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You will be responsible for all aspects of Accounts Payable and Accounts Receivable, as well as managing a small team of 2x Finance Assistants. You will report to Group Financial Controller on overseeing business finance and accounting activities.

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Your duties will include;

• Review / prepare management accounts on a monthly basis with full balance sheet reconciliations and analysis for all entities within the Manchester sub group;
• Review and maintain the integrity of key internal control systems and processes including approval systems and spreadsheets;
• Treasury management and cash flow forecasting to ensure sufficient funds are available, prepare funding requests for group when necessary;
• Ensure group inter-company balances are reconciled on a monthly basis;
• Prepare financial statements in local GAAP format for audit and submission to Companies House;
• Ensure tax filings and compliance is maintained in accordance with HMRC deadlines for Corporation Tax, VAT, CIS, Non-resident landlord self-assessments etc;
• Manage the Manchester office operating budget
• Manage and supervise commercial asset rental billings
• Control credit and chasing debt;
• Manage small team

The ideal candidate will be ACA or ACCA qualified with previous industry relevant experience (Architecture, Real Estate, Developer or Construction background).

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The company:

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We have a fantastic opportunity for a Senior Administrator to join our AJ100 listed client in Norwich. Our client is an award-winning, employee-owned architectural and heritage consultancy practice with a strong commitment to quality. They have staff of approximately 250 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia. Together, they work on some of the finest buildings from meticulous heritage and conservation schemes to bold contemporary design.

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This is an exciting opportunity to provide administration assistance to our clients Norwich Studio and the wider East region and be a part of a World Architecture Top 100 practice renowned for their excellence in architecture and heritage consultancy. This is an interesting and challenging role that would suit a confident, numerate and professional individual who enjoys using their initiative and who has a ‘can do’ working style.

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What is your role:

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The contract role (maternity leave - 12 months) covers a wide remit of all aspects of office and project administration. The role requires an excellent all-round understanding of business processes and the ability to be adaptable and collaborative with excellent multitasking, communication, and organisational skills.

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The benefits include agile and flexible working (3 days in office, 2 days working from home), with core working hours of 10am-4pm, a bonus scheme and many more benefits, including bike2work scheme. They provide a strong culture of growth with many opportunities for training and development.

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What is your role:

• Support Lead Persons with project fee and resource management using our internal project management software (Rapport)
• Support Lead Persons with monthly project reviews
• Provide support to the Regional Partner and Senior Team in Norwich
• Understand and assist with keeping internal databases up to date.
• Work with the Regional Studio Managers across the practice and support on implementing and maintaining business processes and procedures
• Office Management: Procurement, coordinating maintenance and local office suppliers
• Maintaining local office health and safety records
• Be an integral part of the East Region Support Team
• Maintain quality assurance procedures and adhering to company policies.
• Communicate with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers and other offices.

Our client is seeking a Studio Manager to join their growing studio in Central London. The practice is now a team of eight talented individuals and designers working on some exciting and rewarding projects of different scales and complexities. As the practice continues to grow the staff require support to assist in the smooth running of the studio, project support and promoting and raising the profile of the studio.

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The role will include:

• Answering the phone
• Managing the info@ and recruitment@ email accounts responding where necessary
• Organising travel for all staff for site visits etc.
• Managing the office diary
• Run non-architectural inductions to new staff
• Liaise with landlord regarding facilities management as required
• Manage incoming & outgoing post
• Organising staff events
• Assist design team with preparation of documents, including printing
• Assist with management of project management system when implemented
• Ensure the smooth running of the studio

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Marketing & Communications:

• Create content for and oversee the studio social media accounts
• Preparing marketing brochures
• Arranging completed project photography
• Monitor architectural events and looking at ways to market the company/get involved in events
• Establish relationships with relevant journalists and editors
• Be pro-active in raising the company profile

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Business Development:

• Researching leads and gathering information for competitions
• Monitoring framework portals

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Human Resources:

• Liaising directly with their external HR consultant
• Coordinate and administer staff appraisals
• Monitor staff holiday &  absence
• Assisting with the recruitment process; arranging interviews, organising incoming CVs

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Software requirements:

• Microsoft Office 365 – Word, Excel, Teams, Outlook
• Adobe InDesign, Acrobat

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The ideal candidate will have:

• Strong graphic communication skills
• Experience on social media platforms
• Preferable to have used a project management software before
• Ability to work intuitively
• Excellent organisational skills and attention to detail
• Great communication skills

Our client is seeking a part-time (3 or 4 days pw) Studio Manager to join their growing studio in Central London. The practice is now a team of eight talented individuals and designers working on some exciting and rewarding projects of different scales and complexities. As the practice continues to grow the staff require support to assist in the smooth running of the studio, project support and promoting and raising the profile of the studio.

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The role will include:

• Answering the phone
• Managing the info@ and recruitment@ email accounts responding where necessary
• Organising travel for all staff for site visits etc.
• Managing the office diary
• Run non-architectural inductions to new staff
• Liaise with landlord regarding facilities management as required
• Manage incoming & outgoing post
• Organising staff events
• Assist design team with preparation of documents, including printing
• Assist with management of project management system when implemented
• Ensure the smooth running of the studio

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Marketing & Communications:

• Create content for and oversee the studio social media accounts
• Preparing marketing brochures
• Arranging completed project photography
• Monitor architectural events and looking at ways to market the company/get involved in events
• Establish relationships with relevant journalists and editors
• Be pro-active in raising the company profile

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Business Development:

• Researching leads and gathering information for competitions
• Monitoring framework portals

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Human Resources:

• Liaising directly with their external HR consultant
• Coordinate and administer staff appraisals
• Monitor staff holiday &  absence
• Assisting with the recruitment process; arranging interviews, organising incoming CVs

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Software requirements:

• Microsoft Office 365 – Word, Excel, Teams, Outlook
• Adobe InDesign, Acrobat

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The ideal candidate will have:

• Strong graphic communication skills
• Experience on social media platforms
• Preferable to have used a project management software before
• Ability to work intuitively
• Excellent organisational skills and attention to detail
• Great communication skills

What is your role:

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Your role is to work within the clients organisation to help it run smoothly. Your role greets visitors, answer phone calls, and run errands while maintaining professional composure throughout. Interactions with guest and visitors whilst undertaking front of house duties, including meeting, greeting and attending the needs of guests to ensure friendly and professional service experience.

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What makes you good at your job:

• Understanding the importance of first impressions as you are the face of the company when someone first walks in
• Friendly and helpful attitude and manner
• Smart appearance and have multi-tasking skills
• Highly organised, have excellent time management and excellent communications skills

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What the role includes:

• Front of House management, always making sure reception area is neat and tidy
• Greeting visitors and guests with friendly attitude and smile
• Help visitors and navigate them through the office offering refreshments as they wait
• Running switchboard and answering telephone calls
• Booking and coordinating meeting rooms as and when necessary
• Assisting with post
• Ordering office supplies
• Ad-hoc duties to assist with other Support team members as and when necessary

The company:

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AJ100 listed, wonderful large Architecture practice with fantastic team atmosphere, benefits and work environment.  The role offers a hybrid working environment and a company you can be proud to be part of.  This practice has won awards for design, delivery, clients choice and best company to work for.

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Salary and Benefits:

• Generous pension
• Annual salary review and bonus
• Fantastic newly refurbished office
• Annual holiday plus extended Christmas office close
• Sports teams including weekly yoga, meditation and art classes
• Corporate discounted gym membership
• Mentoring groups plus many more

Ideal candidate will have similar industry background and knowledge and come from Architecture, Interiors, Real Estate or Construction background.‍